About notaries
You may never have instructed a notary before. Notaries form the smallest and oldest branch of the legal profession in England and Wales. The primary role is to authenticate documents for use overseas.
Frequently asked questions
- What does it cost?
- A minimum fee applies. Additional fees depend on the complexity of the matter and are agreed in advance where possible. Disbursements — for example FCDO Apostille fees or embassy legalisation — are charged separately and explained before work begins.
- How do I get a quotation?
- Send the documents (or a clear description) and the country where they will be used. A quotation is based on the information available at the time.
- How do I book?
- Phone 01253 629300 or email sloman.notary@gmail.com. A client registration form can be sent in advance so the meeting runs smoothly.
- How can I pay?
- Payment may be made by bank transfer, cash, or invoice by prior arrangement.
- Do we need to meet in person?
- Usually yes. Meetings are strictly by appointment. Remote or electronic options may be available for some matters — ask when you book.
- What should I bring?
- Bring the documents to be notarised unsigned (the notary must normally witness your signature), your current passport or other official photo ID, and recent proof of your UK address such as a utility bill.
- What is an Apostille?
- An Apostille is an official certificate issued by the UK Foreign, Commonwealth & Development Office. It confirms that the notary’s signature and seal are genuine so the document can be relied on in other countries that accept Apostilles.
- What is legalisation?
- Legalisation is the process by which a government authority confirms the authenticity of a notary’s signature or seal. Some countries (for example outside the Hague Convention) also require a further stamp from their embassy or consulate after the Apostille stage.
- How long does the process take?
- Most notarial acts can be completed at a short face-to-face meeting. If an Apostille or consular legalisation is required, documents may need further processing. Timescales are confirmed once the documents have been reviewed.
- Who regulates the practice?
- The practice is regulated through the Faculty Office of the Archbishop of Canterbury and is covered by professional indemnity insurance and a formal complaints procedure. See the Complaints page for full details.
Typical steps
- Receive and review your instructions and any overseas requirements
- Confirm what is needed (notarisation, translation, Apostille, consular stamp)
- Provide an estimate of costs and likely timescales
- Meet to verify identity, capacity and that you understand the documents
- Prepare the notarial certificate and complete any further legalisation
- Return the documents by secure post or courier, or hold for collection